Program Details

Introduction

Introduction to the Long-Term Rental Program:

Thank you for your interest in our Long-Term Rental Program. We are pleased to offer you an alternative to the headache and hassle that takes all the fun out of car shopping and ownership. Our program offers you the flexibility that no other vehicle purchase or lease can match. The long-term rental program truly offers options for any lifestyle, business, or budget.

The program consists of a renewable monthly contract, where you initially sign up for a minimum of two months. After two months, you may continue to rent for as long as you’d like to stay in the program; exchanging vehicles when necessary.
This is not a lease.
The vehicle’s registration will never be in your name.
You will not have a large down payment.
You will not be locked in to one vehicle for years.

You will have several vehicles to choose from, as well as the option to change makes and models whenever an exchange is due.

*Please note – This program is ONLY available for New York, New Jersey, and New England Residents.*

Requirements to Enter the Program:

Complete an MVR (motor vehicle form): All possible drivers of the vehicle must complete and return our “Driver Record Release Form” in order to be approved for rental. Drivers over the age of 25 will have certain insurance requirements and drivers between 21 and 25 years of age are permitted on company rentals if authorized by and insured through their employer, or provide enhanced insurance requirements, plus a $100.00 per month surcharge. International renters will be charged a $100.00 per month surcharge.
Provide Confirmation/Documentation of coverage through your carrier using our “Coverage Evaluation” Form: Please email or fax the Coverage Evaluation to your current auto insurance provider. Have them review and complete page 1 in its entirety so you can determine how your current coverage will convey to the items listed. At this time, Avis will not provide insurance for this program. We have a list of preferred insurance agents for your convenience. Once you/your insurance agent complete page 1, you can complete pages 2 and 3 of the evaluation. The Coverage Evaluation MUST be completed in full in order for us to set up your customer account.
Provide Proof of Insurance Coverage on our vehicle: Now that you have confirmed coverage with your carrier, our vehicle must be added to your policy and our company must be listed as the additional insured and loss payee for our vehicle. The carrier MUST list our vehicle’s VIN number (VIN will need to be updated at every exchange). After the VIN has been added, you will need to provide proof of coverage via a certificate or binder of insurance (ID cards or declaration pages are not sufficient).
Provide monthly payment information: We ONLY accept major credit cards for payment (Visa, Mastercard, Discover, and American Express are all acceptable). Your first month’s payment is due on the day you pick up your vehicle. **WE DO NOT ACCEPT BANK ISSUED DEBIT CARDS.**
A Deposit of $1,500 or the first months cost of rental – whichever is higher. The deposit is refundable upon exiting the program pending there are no outstanding damage claims/balances still owed to us. We can only take the deposit via major credit card.
Once you pick up a vehicle, you must keep it for at least two months before returning or exchanging it.

Additional Vehicle Services:

Beyond the Long-Term Rental Program, we also have a used car sales department.

Budget Car Sales:

Our sales team sells all our long-term rental vehicles once they are returned, as well as vehicles acquired by trade-ins. If you enjoy the vehicle you are renting, you have the option to purchase it from our sales team once the vehicle reaches the 12,000 to 15,000 mileage limit. This option has become very popular among long-term renters over the years.

To inquire about purchasing your rental, or to discuss other options currently for sale, please contact:

Matthew Wagner, Sales Manager, Budget Car Sales of Harrisburg: 717-461-8172 (O) | 717-576-1937 (C)

You may also visit our website at: www.budgetharrisburgsales.com

Insurance Requriements & Confirmation

Our program is very unique and many auto insurance providers will NOT provide complete coverage for all the elements of loss/liability involved since this is a ‘non-owned vehicle’ and unlike a traditional purchase or lease. We want to be sure all our customers are aware of all the elements of loss and any potential liability exposure. We certainly hope no unpleasant events occur during your rental, but it is something we must discuss and address before beginning your rental and before a potential loss occurs.

As with your own personal vehicle, you are responsible for any damage or liability exposure during your rental regardless of fault. We need to confirm that you and your insurance carrier are familiar with the loss elements and potential liability exposures with a long-term rental of a “non-owned” vehicle. Please forward the Insurance Coverage Evaluation to your carrier and review it to determine if your coverage will translate to this program. If your coverage does convey to our program, you can use your insurance carrier so long as they maintain coverage for liability and physical damages to the vehicle by adding it to your existing policy.

Any auto insurance coverage provider you use must provide the following:

Page 1 of the Insurance Coverage Evaluation completed in its entirety. Pages 2 and 3 are to be completed directly by the renter.
Written confirmation that our company and our vehicle is listed on your policy via a certificate or binder of insurance (ID cards and declaration pages are not sufficient). The certificate must list our company as the additional insured and loss payee, and it must list any current vehicle you are renting. Please note, you will need to update this confirmation of coverage with every exchange to show any new vehicle listed and updated on the policy.

Our company must be listed on the certificate of insurance as followed:

Additional Insured & Loss Payee
Aero Corporation of New Jersey, Inc. 400 North Bridge Street. Bridgewater, NJ. 007

If your auto insurance provider does not offer complete coverage, we have alternate coverage providers that we recommend.

Alternate Coverage Provider Options:

Capital Region Insurance Agency:

Logan Stumpf: 717-731-1142; logan@criainc.com

(PA, MD, VA, WV, NC residents only)

Advanced Insurance Solutions Inc:

Douglas Erwin: 717-533-0252 X 223; doug@advanced-ins.com

(PA, MD, VA, NJ, DE NY, CT, residents only)

FAQ

Can I pick the color of my vehicle?

While we take color preference into consideration, we cannot guarantee colors of any vehicles at any time.

How do I make my monthly payments?

Monthly payments can be made via major credit card only. We accept Visa, Mastercard, Discover, and American Express credit cards. No bank issued debit cards are acceptable for rental payment.

How many miles are allotted per month?

You get 3,000 free miles per month. We do provide the option to purchase additional mileages, if needed.

What happens if I go over the monthly mileage cap?

The penalty for exceeding the monthly miles is $0.30/mile over the allotted 3,000 miles. This penalty is billed at the return of the vehicle.

Who can drive my vehicle?

Spouses and employees/business associates (for business rentals only) are permitted additional drivers so long as they are listed on the Driver Record Release Form and are deemed an acceptable driver.

Is a down payment required?

We do take a $1,500 of the first months cost of rental – whichever is higher as a refundable deposit at the time of pick up.

What is the minimum term of my rental?

To get the advertised rates, you will need to keep the vehicle for a minimum of 2 months.

How long can I keep my vehicle?

You are permitted to keep the vehicle until the mileage reaches between 12,000 and 15,000 miles (maximum). Once the mileage limit is reached, we will exchange your old vehicle for a new one. We will never request your vehicle back or facilitate an exchange unless we have a suitable replacement (a vehicle comparable to the one you are currently driving).

What are the minimum insurance requirements?

Currently drivers 25 and over are required to have $100/$300/$50

Drivers UNDER 25 are required to have $250/$500/$50

Can I purchase insurance from your company or should I use my own?

At this time Avis NJ Long Term Rental Program we do not provide insurance; however, we require our renters to verify insurance with their carriers prior to enrollment via our Insurance Coverage Evaluation form. If your carrier can extend coverage to your rental and add the vehicle to your policy then you may use your coverage.

What do I do if I get into an accident?

If an accident occurs, please reach out to us ASAP. We will have you complete an accident report, and we will set up an exchange pending vehicle availability. You are NOT permitted to schedule any repairs. All repairs must be completed by our staff in our body shop.

Am I able to trade in my personal vehicle to get in to your program?

Yes! Our used car sales department also operate as a Kelley Blue Book buying center. If that is something you’re interested in, please provide the VIN# and we will put you in touch with our sales manager.

How do I handle routine maintenance of my vehicle?

We simply ask that you take the vehicle to the appropriate dealer or accredited garage to get an oil change. Once completed, please send us the invoice and we will credit you for your out of pocket expenses. We do not recommend DIY oil changes or tire rotations.

Can I rent If I have an international drivers license?

Yes. International renter will be charged a $100.00 per month surcharge.

In the Event of Damage to your Vehicle:

We hope you never experience an accident or loss of any kind in one of our vehicles. However, in the even that you do, we will take care of this issue for you as efficiently as possible with your cooperation. Please note that you are NOT authorized to repair our vehicles without our expressed permission.

Procedure for Reporting an Accident or Damage:

We will need you to complete the following steps and return all information within 48 hours of the incident.

1.) Complete and sign our Accident Report Form: Please complete and submit the form to us within 48 hours of your incident.

2.) Insurance Information: Please obtain insurance information from all parties involved. Please take note of the carrier(s), policy number(s), and phone number(s). We will need you to create a claim with your insurance carrier and provide us with that claim number and contact information (phone number, fax, and email).

3.) Photos and Other Documents: Please take photos of the scene and all damages (vehicle and/or property). Please obtain copies of the police report, tow company information and tow destination, and any other related documents, if applicable.

When we have received your information as detailed above, the claim will be processed. You will be contacted by our claims department with an invoice for damages within 60 days. If you plan to have your auto insurance provider cover the damages, you should notify your carrier or other applicable carriers as soon as possible as most policies require advanced notice. Even if you submit a claim to your carrier, you are responsible for working with our claims department and address any unpaid balances/deductibles before your invoice expires. All invoices must be paid in full by the invoice expiration date or interest will accrue on any/all balances in the amount of 1.5% per month.

Again, we hope there is never an incident in your rental, but we will assist you in this matter if there is.

To report an accident or damage, please contact:

Lauren Boehm: 717-857-3459; lauren@budgetharrisburg.com

Ellery Nelson: 717-857-3459; ellery@budgetharrisburg.com

Introduction to the Long-Term Rental Program:

Requirements to Enter the Program:

Additional Vehicle Services:

Budget Car Sales:

Insurance Requriements & Confirmation

Our company must be listed on the certificate of insurance as followed:

FAQ

Rental Forms

In the Event of Damage to your Vehicle:

Procedure for Reporting an Accident or Damage:

To report an accident or damage, please contact:

Insurance Options

Mileage Policy

VIP Membership